What does the GoProvidence Convention Services team do?

The Convention Services team pairs each group with a dedicated services manager who helps plan and support your event, from coordinating with hotels and venues to providing local recommendations, attendee materials, and on-site assistance.

Are GoProvidence convention services free?

Most services are complimentary, including planning support, referrals, promotional materials, and economic impact calculations. Housing services are available for a fee.

Can GoProvidence help boost attendance at my event?

Yes. The team offers promotional videos, a hi-res photo library, promotional text, printed materials, and public relations support to help you market your event to attendees.

Can GoProvidence help me find local speakers?

Yes. With strong connections to Rhode Island’s colleges, universities, health care organizations, and businesses, the team can introduce you to local experts and speakers who fit your meeting’s goals.

Can GoProvidence recommend activities for spouses or attendees?

Yes. The team offers recommendations for spouse and youth programs, off-site entertainment, dine-arounds, and pre- and post-tour activities.

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Convention & Event Services

Two people stroll the Van Leesten pedestrian bridge over the Providence River toward the downtown Providence skyline.

Convention & Event Services

Award-Winning Convention Services Team

The award-winning Convention Services team at GoProvidence offers a comprehensive menu of services designed to streamline and enhance the meeting planning experience.

Now that you've decided to host your meeting, sporting event or convention in the Providence Warwick area, you’ll be paired with a dedicated services manager who will collaborate with you to design a custom plan tailored to your goals. We’re here to make you shine and create an engaging, seamless experience where your attendees can connect and make the most of their time here.

Contact Our Services Team

Planning & On-Site Assistance

Consider us an extension of your staff. We offer planning and on-site assistance, including:

Acting as a liaison between meeting planners and hotels, event venues and suppliers
Assisting with dine-around coordination
Community convention alerts
Complimentary collateral at registration desk
Connections to our community experts
Coordinating planning meetings throughout the city
Custom collateral, including dining sheets and maps
Digital toolbox
Entertainment suggestions for off-site events
Economic Impact calculations of your meeting

"Know Before You Go" information
Housing services (fee applicable)
Local discount guide
Overnight Room Demand Analyzer data (ORDA)
Post-con packets
Pre- and post-tour suggestions
Recommendations for spouse or youth activities
Referrals – with more than 300 partners, let us connect you to our community
Serving as a guide to area off-site venues and meeting facilities
Week-over-week hotel tracking
Welcome banners for city-wide meetings
And much more …

Promotion & Attendance Building

Your success is our success. We offer a complete portfolio of tools and programs designed to boost attendance. These include:

A brief promotional video about Providence/Warwick
Online access to our hi-res photo library
Pre-promotion materials or -in-person for qualifying groups
Printed collateral about Providence/Warwick
Promotional text about Providence/Warwick
Public relations assistance in reaching local media
Welcome letter/appearance from government officials

Attendees network at a GoProvidence partner showcase, where a Providence Tour Company representative talks with a guest beside a booth promoting the Federal Hill Dinner Stroll guided Italian dinner experience.

Connect With Local Experts

Rhode Island’s wealth of educational and innovative resources, including numerous colleges and universities, a thriving health care industry, and notable corporate headquarters, makes it a natural home to a well-rounded array of potential speakers and experts.

Our team is deeply connected within the local professional community. As you move through the planning process, we can help identify and facilitate introductions to individuals who align with your meeting's objectives and goals.

Simply put, we know a guy.

Volunteerism

Creative Contributions, GoProvidence's volunteerism program, invites meeting and convention groups to support local community-based organizations while they are visiting our state. This may take the form of a service project, fundraiser, supply drive or other special effort. Visitors will have the unique opportunity to become more engaged with our destination while they are here, and to provide much-needed support for important causes in our community.

To coordinate participation, please contact Senior Director of Convention & Visitor Services Erin Degulis at edegulis@goprovidence.com.

Frequently Asked Questions

What does the GoProvidence Convention Services team do?: The Convention Services team pairs each group with a dedicated services manager who helps plan and support your event, from coordinating with hotels and venues to providing local recommendations, attendee materials, and on-site assistance.
Are GoProvidence convention services free?: Most services are complimentary, including planning support, referrals, promotional materials, and economic impact calculations. Housing services are available for a fee.
Can GoProvidence help boost attendance at my event?: Yes. The team offers promotional videos, a hi-res photo library, promotional text, printed materials, and public relations support to help you market your event to attendees.
Can GoProvidence help me find local speakers?: Yes. With strong connections to Rhode Island’s colleges, universities, health care organizations, and businesses, the team can introduce you to local experts and speakers who fit your meeting’s goals.
Can GoProvidence recommend activities for spouses or attendees?: Yes. The team offers recommendations for spouse and youth programs, off-site entertainment, dine-arounds, and pre- and post-tour activities.